Report Highlights

The agency charged with administering the Public Employees Retirement System, or PERS, should improve Information Technology (IT) strategic planning efforts to ensure that IT investments return the most value and minimize risk. Additionally, PERS should immediately correct deficiencies with existing disaster recovery plans so the agency can effectively respond to catastrophic events that would prevent the use of existing IT hardware and software. PERS is working to update current plans and implement a recovery site, but a more urgent effort is needed.

This audit includes an assessment of critical security controls and the agency’s IT security management practices. PERS should improve security management roles and training, as well as correct weaknesses in inventory management, configuration change management, vulnerability management, and controlling administrative accounts.

Background

PERS has over 365,000 members and is responsible for administering employee pension programs for state agencies as well as approximately 900 local governments. PERS provides $310 million in retirement benefits each month. The agency’s Information Services Division provides PERS with information technology, such as pension benefit calculation software, to support agency operations.

Purpose

The purpose of this audit was to determine whether PERS could improve IT security and IT strategic planning efforts and to assess the agency’s preparedness to restore critical IT systems in response to a disaster.

Key Findings

PERS’s IT strategic planning lacks sufficient detail to help ensure IT investments return the most value, pose the least amount of risk, and are completed timely. Insufficient planning has contributed to mismanagement of some agency initiatives.

While PERS has identified a method to issue most pension payments in the event of a disaster, it has not fully addressed changes in payment processing by the Oregon State Treasury. The agency’s disaster recovery plans pose serious risks because they are insufficient to restore critical IT systems. Furthermore, the agency has not tested those plans and has not yet complied with legislative mandates to acquire an alternative recovery site and improve disaster recovery planning. The agency’s strategy to re-issue the prior month’s payments poses risk of benefit payment errors and has never been tested.

Recommendations

Our report includes ten recommendations to PERS to implement improved IT strategic planning and to take immediate action to remedy weaknesses in its disaster recovery plans. In addition, we make six recommendations to PERS and the Office of the State Chief Information Officer related to Critical Security Controls.

PERS agreed with all of our recommendations. The agency’s response can be found at the end of the report.

Read full report here.